TITLE:                                                    Federal Programs/Curriculum Office Secretary

QUALIFICATIONS:                           

• High school diploma or equivalent; additional training in secretarial or business/office skills preferred
• 3+ years office/clerical experience, in an educational setting preferred
• Working knowledge of office procedures and the operation of office equipment.
• Proficiency in operating software (Word, Access, Excel)
• Proficiency in all aspects of office etiquette; organizational, communication skills, and interpersonal skills; telephone etiquette; listening skills; and business communications including spelling, composition and proofreading
• Knowledge of current district office practices, procedures, and organization
• Knowledge of accounts receivable/accounts payable
• Knowledge of federal programs and school finance procedures preferred
• Ability to communicate in Spanish is desirable
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:                                      Executive Director of Curriculum & Instruction

JOB GOAL:                                          To assure the smooth and efficient operation of the curriculum office, including federal programs in order to maximize the positive impact on the educational practices of curriculum specialists.  

PERFORMANCE RESPONSIBILITIES:

1. Compiles and organizes data and information from a variety of sources (e.g. work orders, budget reports, specialized reports, student records, etc.) for the purpose of complying with federal, state and local requirements

1. Maintains budgets, applications, and reports for Federal Programs, as required under the supervision and direction of the Federal Programs Coordinator

1. Provides general secretarial support to curriculum office personnel; takes initiative and is a self-starter able to effectively support all office personnel with minimal supervision

1. Performs the usual office routines and practices associated with a busy yet productive and efficient office
1. Welcomes and assists visitors as needed
2. Inventories, orders, and issues instructional supplies and equipment
3. Maintains office machinery and supplies (physical demands include some lifting, carrying, pushing, and/or pulling up to 35 lbs., some stopping, and/or kneeling)
4. Distributes mail to appropriate curriculum specialists
5. Places, receives, and routes incoming phone messages
6. Obtains and organizes pertinent data as needed, and puts it into usable form
7. Processes purchase orders, requests for reimbursements, processes tutoring forms and/or extra-duty pay forms, other requests and claims, time & effort documents, and monthly time sheets, etc.
8. Prepares correspondence, reports, notices and recommendations as required
9. Organizes and maintains a regular filing system, including electronic files, for confidential and non-confidential documents
10. Schedules a variety of activities (appointments, meetings, travel/accommodations, facility use forms, etc.

1. Responds to a variety of program-specific and district-general inquiries from a variety of internal and external parties.

1. Performs such other duties as may be assigned

TERMS OF EMPLOYMENT:                    Twelve months (236 days).  Salary to be established by the Board.

       EVALUATION:                                             Performance of this job will be evaluated in

accordance with provisions of the Board’s policy on

Evaluation of Professional Personnel.

       Approved by:                                             Date:

       Reviewed and agreed to by:                         Date: