Title:                                     Secretary – Enrollment Clerk

 

Qualifications:

• A reasonable degree of proficiency in typing and keyboarding.
• Working knowledge of basic office procedures and the operation of common office equipment.
• Strong communication skills.
• Excellent customer service philosophy and skills.
• Capable of defusing difficult situations with parents.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

 

Reports To:                                    Administrator of the District Enrollment Office

 

Job Goal:                            To assure a smooth and efficient enrollment of all students so that the students receive appropriate services and placements for their education.

 

 

Performance Responsibilities:

 

1. Reviews, identifies articles of need, guides and processes documentation for student enrollment.
2. Performs the usual office routines and practices associated with busy yet productive and efficient office.
3. Prepares correspondence, reports, notices and recommendations as required.
4. Maintains such student records as shall be required.
5. Places, receives and routes all incoming calls.
6. Obtains, gathers and organizes pertinent data as needed and puts it into usable form.
7. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
8. Orders and maintains supplies as needed.
9. Maintains a schedule of appointments and makes arrangements for parent/patron requests.
10. Welcomes visitors and arranges for their comfort.
11. Performs such other duties as may be assigned.

 

 

Terms of Employment:           Ten, Eleven or Twelve months.  Salary and work year to be according to the current schedule. 

 

Evaluation:                             Performance of this job will be evaluated annually

                                                in accordance with provisions of the Board’s policy

                                                on Evaluation of noncertified personnel.

 

 

 

Approved by:__________________________________________  Date:_______________

 

 

Reviewed and agreed to by:_______________________________  Date:_______________

 

Rev: 01/16/2013